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eCopy ShareScan v5.0 Adds Limitless Forms Processing

Nuance Communications (news, site) has been adding to its eCopy ShareScan Suite in slow increments over the years. In April it added some new functionality in v4.35 and eCopy SDK. This week it released v5.0 that builds on that providing just about everything needed to automate paper-to-digital scanning.

eCopy ShareScan is the scanning component of Nuance’s extensive speech recognition and imaging technology and comes with support for the majority of the industry’s MFP (multifunction peripheral) vendors including Canon, Xerox and Rioch.

Clearly, though, with the drive towards digitalized documents that is being pushed by increasingly stringent compliance regulations, Nuance has decided that the current market is looking for scanning capabilities that can be scaled according to the number of users and the number of documents that need scanning.
Unlimited Forms Processing

While scaling up and down has been possible for a long time, one of the major upgrades in v5.0 is the introduction of unlimited forms processing capabilities as a standard feature, enabling enterprises to take data from forms directly off the MFP.

Running in tandem to this is the Document Conversion Extender, a document processing snap-in that enables customers to turn paper documents into fully-formatted Microsoft Word, Excel and RTF formats. This now covers searchable PDF files too.

New Features

However, these are not the only new features that come with v5.0. Along with the forms processing there are five major upgrades. These include:

• Personalized Scanning: Enables users to set scanning for specific workflows or departments so only relevant documents find their way the targeted individuals or groups. It also supports mixed-MFP environments.
• Customization of Workflows: Along with out-of-the box functionality, it enables customization of workflows that are enhanced by connectors to business applications.
• Connectors/Extenders: Expanded number of connectors that enable use with all MFP platforms and third-party legacy systems with bridging abilities included in the eCopy SDK.
• Print Management: Tight integration with print management software including uniFLOW and Equitrac. It also supports features like single sign-on, card access and secure scanning.

Also new is eCopy PDF Pro Office 5, an upgrade to eCopy PaperWorks that delivers the rich features business users want from Adobe(R) Acrobat(R) Professional, but with unique MFP scanning features — all for about a third of the price of Adobe.

eCopy ShareScan 5 is available from Canon USA and Europe. eCopy ShareScan Suite, the entire package, will cost US$ 2995 per MFP, with pricing of other elements according to needs available.
 

eCopy Sharescan 5

Canon U.S.A. Announces the Availability of eCOPY ShareScan 5 Document Automation Solution

Latest Software from Nuance Offers Enhanced Functionality and Customization Options For Canon imageRUNNER ADVANCE Lineup

With businesses and IT professionals across the country seeking to uncover and reduce the costs associated with managing information and improving information security, Canon U.S.A., a leader in digital imaging, today announced the availability of the Nuance® eCopy® ShareScan® 5 document automation software application. Featuring an array of user-friendly functions, eCopy ShareScan 5 adds innovative, personalized scan and workflow features, including automated document and forms processing - allowing office workers the ability to turn paper into automated digital information.

eCopy ShareScan 5 takes full advantage of the capabilities of Canon's imageRUNNER ADVANCE multifunction products and imageFORMULA ScanFront 220e/220eP scanning solutions by giving knowledge workers the flexibility to automate repeatable business activities by extracting the important information contained on paper and processing it electronically through the appropriate back-end system.

"With many businesses seeking new ways to reduce costs and improve productivity, Canon is pleased to offer the latest version of eCopy ShareScan 5," said Sam Yoshida, vice president and general manager, Imaging Systems Group, Canon U.S.A. "As a result of Canon's long-term relationship with Nuance, the new version achieves a deep integration with Canon's office solutions resulting in greater ease-of-use and more efficient end-user performance for our customers."

eCopy ShareScan 5 key features include:

• Automatic data extraction from paper-based forms and processing directly into back-end systems via the eCopy Forms Processing Extender, with unlimited page-processing
• Advanced document routing capabilities utilizing the improved Quick Connect and Barcode Routing Extender
• An enhanced eCopy Document Conversion Extender, with OmniPage OCR that increases accuracy and allows users to convert paper into fully-formatted Microsoft Word and Excel documents, as well as searchable PDF files, and have them delivered to the desktop or back-end application directly from the imageRUNNER ADVANCE device panel
• Customizable, intuitive user interface with personal scanning profiles that follow users from device to device via authentication
• New eCopy PDF Pro Office desktop software with scan-to-desktop InBox and direct connectivity to content management systems, including Microsoft® SharePoint® and EMC Documentum.

The new eCopy ShareScan 5 also adds a variety of tools aimed at speeding and simplifying deployment across enterprises utilizing a mix of eCopy ScanStation, imageFORMULA ScanFront or MEAP-enabled imageRUNNER devices. Administrator features include:

• Innovative Visual Workflow Designer that enables rapid customization of menus on MEAP-enabled devices
• Configure and test workflow buttons prior to fleet deployment with the new workflow simulator fleet
• Redesigned and expanded administrative user-interface with device and user group profile management
• New highly scalable, fault-resilient and easy-to-maintain three-tier architecture that separates processing and data management
• Script-free dynamic connectors
• Improved system activity reporting with graphical interpretation
• Simplified eCopy license management

In addition to its enhanced functionality, eCopy ShareScan 5 offers customers ranging from small businesses to enterprise organizations, greater access and flexibility with the following new package offerings:

eCopy ShareScan Suite

As the flagship offering among the eCopy product lineup, eCopy ShareScan Suite provides Canon MFP customers with a powerful "scan-to-process" solution. A user can scan, extract, classify, index and convert paper information into digital information that flows effortlessly into, and through, the electronic channels of their business, allowing them to start and finish their everyday tasks directly from their device. This offering is ideal for those customers that want to utilize the latest document processing capabilities. In addition to the core scan and distribution functionality, and a single seat of eCopy PDF Pro Office desktop software, eCopy ShareScan Suite includes the eCopy Document Extender and Forms Processing Excenter, and lets users select up to three eCopy Connectors to back-end systems.

eCopy ShareScan Office

Ideal for the general office for everyday document collaboration and archival, eCopy ShareScan Office allows users to move hard-copy documents into electronic office workflows with ease. They can simply integrate that paper-based information with their back-end repository alleviating the burden of manually re-keying information or filing paper documents. eCopy ShareScan Office includes the core "Scan To" functionality, one seat of eCopy PDF Pro Office desktop software and gives users the choice of one Connector. Additional Connectors and Document Extenders are available for purchase.

eCopy ScanStation

Designed for customers who value the kiosk configuration that includes the ergonomic ScanStand with full-size keyboard, mouse pad, and 10.5" color LCD touch screen, eCopy ScanStation includes the eCopy ShareScan Suite software configuration, but does not include eCopy PDF ProOffice or other desktop software applications.

eCopy ShareScan Elements

This new package is designed for large customers who wish to deploy eCopy ShareScan throughout the enterprise. eCopy ShareScan Elements delivers a core scanning platform for an entire workplace, along with the flexibility to add or upgrade functionality when needed.

eCopy ShareScan 5 is available immediately through Canon Authorized Dealers. For more information visit www.usa.canon.com.

About Canon U.S.A., Inc.

Canon U.S.A., Inc., is a leading provider of consumer, business-to-business, and industrial digital imaging solutions. Its parent company, Canon Inc. (NYSE: CAJ), a top patent holder of technology, ranked fourth overall in the U.S. in 2009†, with global revenues of US $35 billion and is listed as number six in the computer industry on Fortune Magazine's World's Most Admired Companies 2010 list. Canon U.S.A. is committed to the highest levels of customer satisfaction and loyalty, providing 100 percent U.S.-based consumer service and support for all of the products it distributes. At Canon, we care because caring is essential to living together in harmony. Founded upon a corporate philosophy of Kyosei - "all people, regardless of race, religion or culture, harmoniously living and working together into the future" - Canon U.S.A. supports a number of social, youth, educational and other programs, including environmental and recycling initiatives. Additional information about these programs can be found at

eCopy NEWS...

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eCopy News






With eCopy PaperWorks Plus, users can create, view, and edit text-based PDF files directly from the print menu of Microsoft  Windows software applications. Users can also merge scanned document images and e-faxes with e-mail, spreadsheets, word processing files, presentations and more. This will now be a single, easy-to-manage and -distribute PDF file.

eCopy News

Buy NOW 

eCopy has unveiled eCopy PaperWorks Plus, a PC software that enables office workers to convert electronic and paper documents into searchable, secure and editable Portable Document Format (PDF) files. By merging documents directly into business applications and workflows, the software helps organizations eliminate inefficient manual processes.

It will be achieved by using optical character recognition to convert scanned images into editable text files; avoiding spending time re-typing documents. Also, companies can now allow remote workers to easily access eCopy PaperWorks Plus from anywhere as they will now have simplified application administration through Citrix and Windows Terminal Services.

 

To expedite the filing, retrieval, review, distribution, and sharing of PDF documents, the software is directly integrated with content management, workflow and collaboration systems. Allowing users to store and manage PDF files with these repositories, it comes with direct integration to EMC Documentum Content Server, Interwoven (

 

“Too often productivity is constrained by the variety of electronic document formats needed to accomplish the task-at-hand and the challenges of integrating scanned and e-fax document images into business workflows,” said Michael Orasin, research manager with IDC’s Document Solutions service. “The result is time and resources are wasted and document integrity is compromised by printing documents for either signatures or edits, and then rescanning to distribute them electronically.”

 

The eCopy PaperWorks Plus also enables users to add signatures without the need to print and re-can documents. They can now avoid illegible, re-scanned documents, and save time and the need to reprint documents by editing scanned documents and e-faxing the images. It also allows them to assign unique identifiers, such as Bates stamps, to PDF files to help organize, track and recall documents.

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eCopy News

“all people, regardless of race, religion or culture, harmoniously living and working together into the future”

eCopy ShareScan is used by organizations of all sizes to replace manual paper processes with automated digital document workflows. By driving paper out of business processes, Canon and Nuance can help save customers time and increase office efficiency by turning paper documents into computer files that can be instantly edited, extracting data from paper forms for accounting systems, as well as seamlessly moving office documents into content management systems and enterprise document workflows.

“In combination with the Canon imageRUNNER ADVANCE platform, Nuance eCopy ShareScan provides a versatile and powerful document automation software solution, giving businesses the ability to move the document imaging function from a centralized production location directly into the hands of frontline employees. eCopy ShareScan has a vast array of new, productivity-enhancing features that appeal to both office workers and information technology professionals.” said Sam Yoshida, vice president and general manager, Imaging Systems Group, Canon U.S.A.

Canon will highlight leading innovations in the eCopy ShareScan demonstration at Canon EXPO, including:

• The eCopy Forms Processing Extender™ that allows organizations to automate the extraction of data from paper forms and automatically incorporate the data into Microsoft Excel, accounting and other business applications.
• The eCopy Connector to Intuit QuickBooks Accounting Software, allowing users to scan documents directly from the Canon imageRUNNER ADVANCE devices, automate data extraction from the scanned document and attach the image to the appropriate QuickBooks transaction.
• The unique eCopy Highlight Extender, which uses keywords to automatically find and highlight text within a stack of paper documents – a time-saving feature ideal for researchers, marketers, academics and those in the legal profession.
• A highly intuitive touch-screen user experience in the industry, enabling organizations to implement paperless office and document automation capabilities without the need for extensive training of their workforce.
• The inclusion of Nuance OmniPage optical character recognition (OCR), which instantly turns paper into fully formatted and editable Word and Excel documents, saving office workers up to 15 minutes compared to manually re-typing information from paper.

eCopy ShareScan is available immediately through Canon Authorized Dealers. eCopy ShareScan version 5.0 will be available in the fourth quarter of 2010.

Please visit

www.eCopySoftware.com to purchase eCopy and Nuance  Software Solutions